# Add text replacements (shortcuts) to the dictionary

Source: https://help.contextli.com/articles/add-text-replacements

Open **Dictionary**, stay on the **Text replacements** tab and click **Add Shortcut**. Whenever you say that phrase, Contextli swaps it for the full text, for example "my calendar link" becomes your booking URL.

## Add a shortcut

1. Click **Dictionary** in the sidebar.
2. Make sure the **Text replacements** tab is selected.
3. Click **Add Shortcut**.
4. In **When I say…**, type the phrase you will speak, for example "my calendar link".
5. In **Replace with…**, type the text you want instead, for example your full booking URL.
6. Optional: tick **Case sensitive** if capitalisation must match exactly.
7. Click **Save** (or press Enter).

![Dictionary page, Text replacements tab with shortcuts and quick add suggestions](https://cdn.kamaan.io/kamaan/sites/6ae9f572170cd8d9857a277c/images/contextli-dictionary-replacements.webp)

Try it: press your hotkey and say "here is my calendar link". The full URL is pasted.

## Quick add

Under **Quick add** (or "Start with one of these" when the list is empty) you can pick common shortcuts, like your email address, and just fill in the replacement.

## Edit, search or delete

- Use the search box (**Search replacements…**) to find a shortcut.
- Click a shortcut to edit it, or use its delete button to remove it.

## Ideas for shortcuts

- Your email address, phone number or address
- Calendar and meeting links
- Your sign-off or a standard reply
- Product names with unusual spelling

## Text replacements or vocabulary?

- **Text replacements** change what is written: phrase in, different text out.
- **Vocabulary** helps Contextli hear a word correctly but does not replace anything. See [Improve accuracy for names and technical terms](/articles/improve-accuracy-for-names-and-terms).

## Team shortcuts

Shortcuts can be shared with your team through a Space. Items shared with you show under **Shared with Me** on the Dictionary page.

## Troubleshooting

- **The phrase is not replaced**: say it the same way you typed it, and check that **Case sensitive** is off unless you need it.
- **It replaces too often**: use a more unusual trigger phrase, such as "my calendar link" instead of "calendar".

## Related articles

- [Improve accuracy for names and technical terms](/articles/improve-accuracy-for-names-and-terms)
- [Share, import and push contexts to Spaces](/articles/share-and-import-contexts)
- [Sync notes and contexts across your devices](/articles/set-up-cloud-sync)